Virtual Executive Assistant
Virtual Executive Assistant
Virtual Executive Assistant to the CEO
Job description
Vox Verba is seeking an experienced executive assistant, prepared for a fast-paced virtual environment. Qualified applicants will be well organized and detail oriented. This position is fully remote; Communication will be utilized through digital mediums including, but not limited to, email, Slack, Skype, Zoom and phone.
An average day consists of managing incoming emails, coordinating tasks in a timely manner, overseeing the scheduling of other team members (client meetings, travel, etc.) and systems management. You will directly oversee CEO’s calendar, travel and personal affairs.
Requirements:
- At least 2 years’ experience as an executive assistant for a c-level executive or business owner
- High level experience with Google Apps
- Knowledge of Airtable / Spreadsheets
- Capacity to handle 100+ incoming messages per day, pertaining to rapid tasks as well as long-term projects
- Stellar communication skills
- Flexible schedule
- Exceptional ability to multitask and self-start
- High level of confidence with new software and digital tools
- Ability to work under pressure, quickly and efficiently problem solve, all while with frequent interruptions
- Capability to set up new systems and processes in order to streamline business and personal functions
Tasks and Responsibilities
- Maintain daily calendar, arrange calls, meetings and conferences while making sure all details are handled in a clear and organized manner
- Assistant with monitoring of my inbox and emails, including responding to clients, partners and other business contacts
- Serve as a point person for both internal and external stakeholders while acting as a gatekeeper in a professional manner
- Assist with event planning for small team meetings
- Assist with creation/review of business documents, contract
- Track and maintain update records
- Handle business and personal details such as supplies orders, online shopping, ordering gifts, conference and event registration, scheduling personal appointments and maintaining up to date systems
How to Apply
Please send an email to andrya@voxverba.com
Subject: Virtual Executive Assistant
Include:
- Resume, CV, Link to your experience and history. Flexible on format.
- Assessments you've taken including:
- DISC (available for free from Tony Robbins)
- Myers-Briggs (available for free from 16personalities)
- StrengthsFinger ($20 from Gallup)
- Your availability and expected hourly rate