Virtual Executive Assistant

Virtual Executive Assistant to the CEO

Job description

Vox Verba is seeking an experienced executive assistant, prepared for a fast-paced virtual environment. Qualified applicants will be well organized and detail oriented. This position is fully remote; Communication will be utilized through digital mediums including, but not limited to, email, Slack, Skype, Zoom and phone.

An average day consists of managing incoming emails, coordinating tasks in a timely manner, overseeing the scheduling of other team members (client meetings, travel, etc.) and systems management. You will directly oversee CEO’s calendar, travel and personal affairs.

Requirements:

At least 2 years’ experience as an executive assistant for a c-level executive or business owner
High level experience with Google Apps
Knowledge of Airtable / Spreadsheets
Capacity to handle 100+ incoming messages per day, pertaining to rapid tasks as well as long-term projects
Stellar communication skills
Flexible schedule
Exceptional ability to multitask and self-start
High level of confidence with new software and digital tools
Ability to work under pressure, quickly and efficiently problem solve, all while with frequent interruptions
Capability to set up new systems and processes in order to streamline business and personal functions

Tasks and Responsibilities

Maintain daily calendar, arrange calls, meetings and conferences while making sure all details are handled in a clear and organized manner
Assistant with monitoring of my inbox and emails, including responding to clients, partners and other business contacts
Serve as a point person for both internal and external stakeholders while acting as a gatekeeper in a professional manner
Assist with event planning for small team meetings
Assist with creation/review of business documents, contract
Track and maintain update records
Handle business and personal details such as supplies orders, online shopping, ordering gifts, conference and event registration, scheduling personal appointments and maintaining up to date systems

How to Apply

Please send an email to andrya@voxverba.com

Subject: Virtual Executive Assistant

Include:

Resume, CV, Link to your experience and history. Flexible on format.
Assessments you've taken including:

DISC (available for free from Tony Robbins)
Myers-Briggs (available for free from 16personalities)
StrengthsFinger ($20 from Gallup)

Your availability and expected hourly rate

Virtual Executive Assistant